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Shelter Canadian Properties Limited
is committed to protecting your privacy. Comprehensive policies
and procedures have been implemented in order to safeguard the
collection, use and disclosure of your personal information.
Use of Personal Information
Shelter Canadian Properties Limited only collects personal information
from third parties which is necessary for the conduct of its
business and personal information is only used for the purpose
for which it is collected.
1. General Inquiries
During your visit to our website or to the Shelter-managed properties,
you may choose to submit information about your personal identity,
such as your name, address and telephone number, on voluntary
on-line or other inquiry forms. The personal information is used
by Shelter Canadian Properties Limited in order to respond to
your inquiry.
2. Tenants
Personal information may be requested
from prospective commercial tenants and is required from all
prospective residential tenants in order to support the credit
approval process. Prospective tenants who complete an Application
for Residential Tenancy are required to provide credit, rental
history and employment information as well as other personal
information that is used for identification purposes. Additional
information, such as emergency contact information, is required
from commercial and residential tenants in order to enable
Shelter Canadian Properties Limited to respond to medical or
other emergencies pertaining to an individual tenant or to
a specific unit or suite. Vehicle particular information assists
Shelter Canadian with its responsibilities in regard to parking
control .
Tenants who use the website to submit on-line inquiries or requests
to the Property Manager may also be required to submit limited
personal information in order to enable Shelter Canadian to respond
to the inquiry.
3. Employment Applications
Prospective employees who complete an Application for Employment
are requested to provide personal contact information as well
as employment and education history. Your personal information
will be used in order to complete the employment application
review process, however, your existing employer will not be contacted
without your consent.
4. Investor Services
Personal information, such as name, address and telephone number,
is collected from the investors of Shelter-managed properties
for account identification purposes. Shelter Canadian disseminates
the necessary personal information of the investors in accordance
with the provisions of the Income Tax Act.
Security of Your Information
The Shelter Canadian Properties Limited website includes password
protected log-in areas for residents, investors and employees
in order to safeguard personal information which is being submitted
or accessed over the internet. Data collection and transfer in
the log-in areas and on all on-line inquiry forms is also protected
with Secure Sockets Layer (SSL) encryption. If you are concerned
about the security of submitting personal information over the
internet, you may wish to submit personal information by regular
mail, facsimile or telephone.
Access to personal information that has been received by Shelter
Canadian Properties Limited in the course of conducting its business
is limited to the employees of Shelter Canadian who require the
information to perform their duties, and to those otherwise authorized
by law. All employees of Shelter Canadian Properties Limited
are required to abide by our commitment to privacy in the handling
of personal information. At Shelter Canadian Properties Limited,
personal information is also protected from unwarranted intrusion
through the use of physical and/or electronic safeguards.
Personal information is retained only for the time that it is
required for the identified purposes, or as required by law.
Personal information that is no longer required is destroyed.
Sharing Information with Other Parties
Personal information that is collected from you is not shared
with other parties without your consent, unless it is required
in response to a search warrant or other legal enquiry or order.
Effective January 1, 2004, the Application
for Residential Tenancy and other forms that are used to collect
your personal information specifically disclose the extent
to which any personal information will be shared, with your
consent. Third parties from whom personal information was collected
prior to January 1, 2004 will receive written notification
in regard to its use and disclosure.
Access to Information
Subject to providing satisfactory identification, you may access
any personal information that Shelter Canadian Properties Limited
has collected about you. Requests should be submitted, in writing,
to Shelter Canadian Properties Limited and we will reply within
30 days of receipt of your request. You may verify the accuracy
and completeness of your information and may request that it
be amended. Questions with respect to the privacy of personal
information may also be directed to Shelter Canadian Properties
Limited at the following address:
Privacy Officer
Shelter Canadian Properties Limited
2600 Seven
Evergreen Place
Winnipeg, Manitoba
R3L 2T3
privacyofficer@scpl.com
Shelter Canadian Properties Limited
January 1, 2004
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