Shelter Canadian Properties Limited is committed to protecting your privacy. Comprehensive policies and procedures have been implemented in order to safeguard the collection, use and disclosure of your personal information.
Use of Personal Information
Shelter Canadian Properties Limited only collects personal information from third parties which is necessary for the conduct of its business and personal information is only used for the purpose for which it is collected.
1. General Inquiries
During your visit to our website or to the Shelter-managed properties, you may choose to submit information about your personal identity, such as your name, address and telephone number, on voluntary on-line or other inquiry forms. The personal information is used by Shelter Canadian Properties Limited in order to respond to your inquiry.
Personal information may be requested from prospective commercial tenants and is required from all prospective residential tenants in order to support the credit approval process. Prospective tenants who complete an Application for Residential Tenancy are required to provide credit, rental history and employment information as well as other personal information that is used for identification purposes. Additional information, such as emergency contact information, is required from commercial and residential tenants in order to enable Shelter Canadian Properties Limited to respond to medical or other emergencies pertaining to an individual tenant or to a specific unit or suite. Vehicle particular information assists Shelter Canadian with its responsibilities in regard to parking control .
Tenants who use the website to submit on-line inquiries or requests to the Property Manager may also be required to submit limited personal information in order to enable Shelter Canadian to respond to the inquiry.
3. Employment Applications
Prospective employees who complete an Application for Employment are requested to provide personal contact information as well as employment and education history. Your personal information will be used in order to complete the employment application review process, however, your existing employer will not be contacted without your consent.
4. Investor Services
Personal information, such as name, address and telephone number, is collected from the investors of Shelter-managed properties for account identification purposes. Shelter Canadian disseminates the necessary personal information of the investors in accordance with the provisions of the Income Tax Act.
Security of Your Information
The Shelter Canadian Properties Limited website includes password protected log-in areas for residents, investors and employees in order to safeguard personal information which is being submitted or accessed over the internet. Data collection and transfer in the log-in areas and on all on-line inquiry forms is also protected with Secure Sockets Layer (SSL) encryption. If you are concerned about the security of submitting personal information over the internet, you may wish to submit personal information by regular mail, facsimile or telephone.
Access to personal information that has been received by Shelter Canadian Properties Limited in the course of conducting its business is limited to the employees of Shelter Canadian who require the information to perform their duties, and to those otherwise authorized by law. All employees of Shelter Canadian Properties Limited are required to abide by our commitment to privacy in the handling of personal information. At Shelter Canadian Properties Limited, personal information is also protected from unwarranted intrusion through the use of physical and/or electronic safeguards.
Personal information is retained only for the time that it is required for the identified purposes, or as required by law. Personal information that is no longer required is destroyed.
Sharing Information with Other Parties
Personal information that is collected from you is not shared with other parties without your consent, unless it is required in response to a search warrant or other legal enquiry or order.
Effective January 1, 2004, the Application for Residential Tenancy and other forms that are used to collect your personal information specifically disclose the extent to which any personal information will be shared, with your consent. Third parties from whom personal information was collected prior to January 1, 2004 will receive written notification in regard to its use and disclosure.
Access to Information
Subject to providing satisfactory identification, you may access any personal information that Shelter Canadian Properties Limited has collected about you. Requests should be submitted, in writing, to Shelter Canadian Properties Limited and we will reply within 30 days of receipt of your request. You may verify the accuracy and completeness of your information and may request that it be amended. Questions with respect to the privacy of personal information may also be directed to Shelter Canadian Properties Limited at the following address:
Shelter Canadian Properties Limited
2600 Seven Evergreen Place
Shelter Canadian Properties Limited
January 1, 2004